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How to Enable an Employee to Fuel

authorizing an employee to use the fuel islands or maintenance bays

Fleetwatch FMS · Data Tools 4
How Do I Enable an Employee to Fuel?
An employee can only activate fuel or fluid pumps if Employee Can Fuel is checked on their profile. You’ll find it under Employees > Settings > Properties > Information.
This includes mechanics. Employee Can Fuel isn’t just for fuel lanes. Mechanics who dispense fluids (oil, coolant, DEF, etc.) in a maintenance bay or shop also need this box checked.

Steps

First, log into Data Tools. The yellow numbers on the screenshots match the steps.

1 Click Employees in the left menu.
2 Type the employee number in the search box at the top and press Enter (or click the magnifying glass).
3 Click Settings.
4 Click the PROPERTIES tab.
5 Under Employee Properties, click Information. Check that the Employee Number is the right person.
6 Find Employee Can Fuel. If the box is empty, the employee can’t activate fuel or fluid pumps.
Employee settings: 1 Employees menu, 2 employee search box, 3 Settings, 4 Properties tab, 5 Information, 6 the empty Employee Can Fuel checkbox
7 Check the Employee Can Fuel box.
8 Click Save at the top left. Save is grayed out until you change a setting, then it turns dark and becomes clickable.
Employee settings with 7 Employee Can Fuel checked and 8 the Save button outlined
✔ Done
The employee can now fuel, within the limits of their schedule and series settings.
Still can’t fuel? Check these settings too
Employee Is A Runner This is separate from Employee Can Fuel and doesn’t stop someone from fueling. Agencies that use runners (staff who fetch buses) often set employee prompt 1 for the runner and employee prompt 2 for the fueler. A fueler often has both boxes checked, while a runner who doesn’t fuel has only Employee Is A Runner checked.
Employee Limited to Assigned Facility/Division When checked, the employee can only service vehicles in their assigned division.
Allowed To Service: Vehicles / Times Limits which vehicles the employee can service and when.
Questions about employee setup? Contact Fleetwatch Support.