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Fleetwatch FMS · Vehicle Records
Should I Delete a Vehicle or Mark It Out of Service?
For recently retired vehicles, mark them Permanently Out of Service instead of deleting them. That keeps their history available for reports. Deleting is typically fine once a vehicle has been retired for seven years or more.
Which Option Fits?
| Situation | What to do |
|---|---|
| Vehicle was recently retired | Permanently Out Of Service Keeps the vehicle and its service history in the system for reporting. |
| Vehicle has been retired for 7 years or more | Delete Deletion is typically acceptable at this point. |
| You want to reuse the bus number of a newly retired vehicle | Change the old vehicle’s number first See below. |
| Vehicle will be in the shop for an extended period | Vehicle In Shop Temporarily keeps it off reports. See below. |
Where to Find These Settings
Vehicles › Settings › Properties tab › Vehicle › Other Options
Check Permanently Out Of Service (highlighted) or Vehicle In Shop, then click Save.
Reusing a Bus Number
Each vehicle number can belong to only one vehicle. To give a retired bus’s number to a new bus, change the retired bus’s number first. That frees the original number and keeps the old bus’s service history for reporting.
Retired bus 1234 |
→ | Change it to 991234 |
Now free for the new bus 1234 |
Adding a prefix like 99 makes retired buses easy to spot on reports. Then mark the renumbered bus Permanently Out Of Service.
Vehicles in the Shop for a While
For a vehicle that will be out of service for an extended repair, check Vehicle In Shop. It keeps the vehicle off reports such as Vehicles Not Serviced while it’s out.
No need to remember to turn it off. Fleetwatch automatically clears the Vehicle In Shop flag once the vehicle is refueled and back in service.
Before you delete
Deleting removes the vehicle from your active records, so its history may no longer show up on reports. If a vehicle is deleted by mistake, email support@fleetwatch.com with the vehicle number and the approximate date and time it was deleted.
Not sure which option is right? Contact Fleetwatch Support.